Understanding The Importance Of Motivation In An Event Planning

Event PlanningEvent Planning

Since events are physical in nature, MOTIVATION IS THE KEY. This includes TEAM BUILDING which eventually leads to team success. It is good to have individually brilliant people with strong core competencies, but without harnessing, the overall performance will always be below par. Teamwork is all about situational leadership, letting the person with the relevant competency for a situation to take the lead. Worker motivation needs to be highlighted in terms of a) inner drive and b) outer motivators (In HR parlance, this can be explained as per Abraham Maslow’s ‘Hierarchy of Needs’). Inner drive pushes and propels an employee to do a particular job irrespective of the line of study or any such activity. In all these matters, all concerned need to be motivated. External drive responds to the outside world. The employer therefore tries to satisfy these needs and also attempts to exceed them.

Characteristics of a Good Team Leader

A creative manager will be a creative team leader. The event entertainment agencies in London carry the day to day responsibility including liaison and micro level activities. They put the pieces together and hence need to be well versed with PR and people skills. Coordinators should have the capacity to handle volunteers for putting up banners, décor etc. They should also have technical skills to guide technical staff (sound, light, stage) as well as a host of skilled and experienced labour (carpenters, electricians) and unskilled labour (helpers) without which no event can be managed.

Event Planning

  • Defining the leader:

  • Big picture thinker

  • good communicator

  • risk taker

  • cooperative

  • has clearly defined values

  • has self knowledge

  • realistically optimistic

  • has self discipline

  • has curiosity

  • is persevering

  • helps people reach their goals

During the event, staffing levels increase to include the requirements of a full fledged operation. Sometimes, more than one venue is involved, so each functional area such as the catering manager for each venue needs to be shown on the chart. Such a chart should show the following:

  • Full staff complement, together with reporting relationships for overall event operations

  • Emergency reporting relationships (simplified for immediate action)

After the event, the team frequently disperses, leaving only a few individuals and a chart showing key personnel involved with evaluation, financial reporting and outstanding issues.

General Staffing policies

Staffing policies need to be put into place and should cover aspects such as health and safety, misconduct, poor performance, sexual harassment and violation of safety procedures. These staffing policies are simplified and put down in the form of rules:

  • Work in a safe manner

  • Do not endanger the health and safety of others

  • Report all accidents and incidents

  • Protect the confidentiality of the event organization and sponsors

  • Do not say anything derogatory about any aspect of, or person involved in the event

  • Refer media questions to the correct person

  • Look after equipment uniforms and other assets.

  • Speak in a polite and courteous way to spectators and team members

  • Use and abuse of alcohol or drugs while on duty is prohibited

  • Act in a financially responsible manner

Follow the instructions of supervisors.

About the Author

shubhigupta
Shubhi Gupta is a freelance author and writes for a variety of online publications. She actively writes blogs and articles and very fond of writing content on different trendy topics related to Education, training,resources,health and technology.

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